How to Format an Email for LinkedIn Outreach: Tips and Templates Using LeadContact

 Email remains one of the most powerful channels for B2B sales outreach, especially when you're prospecting on LinkedIn. However, with decreasing open rates and crowded inboxes, knowing how to format an email properly is crucial for connecting with decision-makers you find through LeadContact.


Studies show that most people only open one email for every six they receive. If you want your LinkedIn cold emails to be opened, read, and replied to, you need to structure and format them professionally.

In this post, we're going to show you exactly how to do it and provide you with a professional email format you can use to create the perfect outreach email every time—powered by LeadContact's accurate contact data.

The Structure of a Professional Email


Every email you send follows a specific structure, whether you realize it or not. For LinkedIn outreach success using LeadContact, your email should include:

  • A subject line – This tells the recipient what the email is about. Making it clear and compelling is essential for getting your email opened.
  • The body of the email – The main message, including a greeting, introduction, reason for reaching out, call-to-action, and closing phrase.
  • The email signature – Your digital business card with name, title, and contact details.

Now, let's break down how to format each section for maximum impact when prospecting on LinkedIn with LeadContact.


How to Format a Professional Email for LinkedIn Prospecting


1. Make the Subject Line Clear and Personalized


33% of people decide whether to open an email based on the subject line alone. When using LeadContact to find prospects on LinkedIn, your subject line should:

  • Be short – Aim for 30-50 characters to ensure mobile display
  • Be relevant – Mention something specific from their LinkedIn profile
  • Create interest – Hint at value without being misleading

Example:
"Quick question about {{Company}}'s expansion"

Since LeadContact provides verified emails and phone numbers with 98% accuracy from LinkedIn profiles, you can be confident your message reaches the right person.


2. Start with a Personalized Greeting


LeadContact helps you find the exact decision-maker on LinkedIn, so always use their name. The most effective greetings are:

  • "Hi {{First Name}},"
  • "Hello {{First Name}},"

Avoid:
  • "To Whom It May Concern"
  • "Dear Sir/Madam"
  • Generic titles without names

Because LeadContact reveals verified contact info directly on LinkedIn profiles, you never have to guess who you're emailing.


3. Keep the Email Short and Value-Focused


When reaching out to LinkedIn connections found via LeadContact, respect their time. Include:

  • Brief introduction – Who you are and why you're reaching out
  • Relevant context – Reference their LinkedIn activity or company news
  • Clear value proposition – What's in it for them?
  • Simple call-to-action – One specific ask

Best practices:
  • Use simple language, avoid jargon
  • Personalize based on their LinkedIn profile
  • Stick to plain text for consistency
  • Proofread before sending


4. Craft a Professional Email Signature


Your signature is your digital business card. Since you're prospecting through LinkedIn using LeadContact, make it easy for recipients to verify your credibility:

Include:
  • Your full name
  • Company name and role
  • Phone number
  • LinkedIn profile URL
  • Company website

Pro tip: Include your LeadContact affiliate link if you're sharing the tool with prospects who might benefit from finding verified LinkedIn contacts.


Professional Email Structure Example


Here's how a complete outreach email looks when using LeadContact data from LinkedIn:


Subject: "I found something interesting about {{Company}}"

Body:
Hi {{First Name}},

I came across your LinkedIn profile and noticed your recent post about {{topic}}. Great insights!

At LeadContact, we help sales teams find verified emails and phone numbers directly from LinkedIn with 98% accuracy—no more bouncing emails or wasted outreach.

Would you be open to a quick 10-minute chat about how LeadContact could help {{Company}}'s sales team save time on prospecting?

Best regards,
{{Your Name}}
{{Title}} | LeadContact
📧 {{Email}} | 🔗 [LinkedIn Profile]
🌐 https://leadcontact.ai/en


Professional Email Greetings Guide



✅ Recommended:
  • "Hi {{first_name}},"
  • "Hello,"
  • "Hi Team," (for group outreach)

❌ Avoid:
  • Overly formal "Sir/Madam"
  • "To Whom It May Concern"
  • Time-based greetings ("Good Morning")
  • Job title placeholders
  • Exclamation points


How LeadContact Enhances Your Email Outreach


LeadContact is the ultimate LinkedIn companion for finding accurate contact data:

  1. On LinkedIn Profile – Reveal verified emails and phone numbers while viewing any profile
  2. On LinkedIn Company Page – Find decision-makers directly on company pages
  3. In LinkedIn Search Results – Bulk export verified contacts from search results
  4. On Any Website – Find contact info for any company domain



With LeadContact, you can:
  • Search by name + company domain
  • Search by company URL
  • Find from LinkedIn URL
  • Access 98% accurate verified data

Ready-to-Use Email Templates


Template 1: First Touch Outreach


Subject: Quick question about {{Company}}

Hi {{First Name}},

I noticed on LinkedIn that {{Company}} is expanding into {{market}}. Impressive growth!

I help companies like yours find verified decision-maker contacts on LinkedIn using LeadContact—reducing prospecting time by 70%.

Worth a brief conversation?

Best,
{{Your Name}}


Template 2: Follow-Up


Subject: Following up: {{Company}} + LeadContact

Hi {{First Name}},

I reached out last week about helping {{Company}} streamline LinkedIn prospecting with LeadContact.

Quick question: Are you the right person to discuss sales tools, or should I connect with someone else on your team?

Thanks,
{{Your Name}}


Format Your LinkedIn Emails for Success


Follow these steps for better outreach results using LeadContact:

  1. ✅ Make the subject line clear and personalized
  2. ✅ Start with a greeting using their name (found via LeadContact)
  3. ✅ Keep it short, valuable, and to the point
  4. ✅ Include a professional signature with LinkedIn link
  5. ✅ Use LeadContact to ensure you're reaching verified inboxes

Ready to supercharge your LinkedIn outreach?

Try LeadContact today and start finding verified emails and phone numbers with 98% accuracy: https://leadcontact.ai/en

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